Feldana combines inspection planning, client management, certification and official reporting in a single, seamless solution – built specifically for control bodies.
Feldana was built from the ground up for the needs of control bodies – not adapted after the fact.
Recurring notifications, deadlines and reports are generated automatically. Your team can focus on inspection work instead of paperwork.
Direct connection to official reporting bodies. Data flows automatically where it's needed – no manual double entry.
Every inspection, decision and status change is documented in an audit-proof way – for audits, complaints and legal requirements.
Statistics and reports for internal management, accreditation evidence and annual reports. Plus an advanced search with saved search favourites and export of any list to Excel or PDF.
From client onboarding to inspection planning, invoicing and certificate issuance – no switching between different tools.
Not a general-purpose administration tool retrofitted for the job. Feldana understands the specifics of organic inspections – EU organic regulation, control scopes, products, and more.
Task lists show everyone on the team what needs doing: following up or rescheduling inspections, uploading reports, coordinating sanctions, sending payment reminders. Deadlines are monitored instead of disappearing into follow-up folders.
Rotation, inspection bans, training periods and witness audits of your inspectors are fully documented – the evidence for the accreditation body is always at hand.
Operations, sites and inspections at a glance: radius search, distance and travel time to the control body, and regional deployment planning.
A complete solution for the entire inspection process and certifying your clients.
Central master data for all operations, including land, livestock and processed products, sites and stables with grazing records, as well as contracting parties and subcontractors.
Risk points and risk level for every operation as the basis for risk-based inspection planning – visible in the client file, search and evaluations.
Plan, carry out and document cross-checks between suppliers and buyers – including attachments, check results and deadline monitoring.
Record exemptions – e.g. for non-organic seed, the purchase of conventional animals or dehorning – and assign them to the operation, including collective authorisations and organicXseeds processing numbers.
Annual planning, inspector assignment and route planning, structured recording of inspection results including time tracking and non-conformity management. Plus inspection approvals, training periods, inspection bans and rotation of your inspectors – Feldana shows who may inspect which operation.
EU certificate issuance and management for your clients, directly from the inspection findings.
Organic certification for out-of-home catering (EU Organic Food Service Regulation).
Automated notifications to the relevant authorities in line with legal requirements.
Automatic invoice generation based on completed inspections and services rendered, client accounts with open items, dunning and handover to your tax advisor.
Annual and quarterly reports, client and inspection monitoring, witness audits and revenue planning – for internal management, accreditation and authorities.
Every data change is logged in full: who did what, and when?
Digitally manage all documents: upload any file type, access them anytime, automatically backed up.
Emails, letters and evaluation letters directly in the client file – always traceable who wrote what and when. Plus an internal chat for your team.
Manage physical files with inventory number, period, table of contents and archive location – so you can find paper records instantly too.
Direct submission of inspection reports and certificates to the responsible organic farming associations.
Evaluate identified violations with a built-in measures and sanctions catalogue – fully documented from directive to sanction.
Feldana supports the entire inspection cycle – without system breaks.
Schedule inspections, assign inspectors, plan routes.
Record findings, document non-conformities, log time.
Notify authorities, issue certificate via TRACES.
Generate and send invoices automatically from inspection data.
You only pay for the modules you actually use – the full package costs €7,500 net per month.
| Module | Price / month |
|---|---|
| Client managementincl. risk analysis, flow-of-goods traceability and exemptions | €2,435 |
| Inspection management | €1,675 |
| Directives and Sanctions | €785 |
| Accounting & invoicing | €665 |
| Statistics & reports | €630 |
| Document managementincl. mailbox, chat and paper file management | €620 |
| Certification via TRACES | €275 |
| Official reporting | €185 |
| Change history | €80 |
| Catering & food service | €80 |
| Interfaces to organic farming associations | €70 |
All prices exclude statutory VAT. Exact terms and minimum contract duration are provided in an individual quote.
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